Club flat rate 2026: Deadline is running! Submit your application now!

Club flat rate 2026: Deadline is running! Submit your application now!

On January 15, 2026, clubs must ensure that their applications for the club flat rate for 2026 are submitted to the Regensburg district office by March 1, 2026 at the latest. Late applications cannot be considered due to a statutory exclusion period. Applications can be sent by post to the following address: Regensburg District Office, Department S12, Altmühlstraße 3, 93059 Regensburg. In addition, the necessary forms and information are available on the district's homepage, and online applications are also possible thanks to registration using BayernID. Anyone who would like to hand in their documents personally to the district office must clarify this in advance by making an appointment.

The club flat rate supports the voluntary trainers and trainers by requiring their licenses to be presented when applying. A simple photograph is enough. If a license is split between two clubs, the “Declaration of license sharing” form is also required. When submitting an application, clubs should ensure that they also include their telephone number and email address in order to shorten processing times. No separate application is necessary for district funding; The basis for this is the membership reports from the associations and the instructor licenses taken into account. If you have any questions, clubs can contact Ms. Kronawitter by phone: 0941 4009-173 or by email at Zuschusswesen@landratsamt-regensburg.de.

Trainer flat rate for 2026

From January 1, 2026, the trainer's flat rate is €3,300 per year, which enables clubs to pay volunteer instructors, trainers, lecturers, nurses, educators and artists. This remuneration only applies to specific voluntary activities in the educational, nursing or artistic areas and is exempt from both tax and social security. It is important that clubs have to adapt existing contracts to take the new remuneration into account.

The use of the trainer allowance is subject to certain requirements. The activity must be carried out at a non-profit, church or public corporation and it is a part-time activity that may not take up more than a third of the hours of a main job. In addition, the flat rate cannot be applied to the same activity that is already rewarded with a different allowance. The flat rate applies regardless of the club per person per year and is paid out in installments or as a lump sum as long as the annual limit of €3,300 is not exceeded.

Tax advantages for club members

For certain part-time activities, income of up to €3,300 per year is tax-free, which increases the attractiveness of voluntary work. These activities include, among others, those of trainer, trainer, educator and nursing services. For other voluntary tasks such as board work, there is a tax allowance of up to €960 per year. However, written confirmation should be carefully obtained that the beneficiary is not already benefiting from the trainer allowance at another club. The tax treatment of income must also be taken into account in the tax return.

Legislative support for associations, particularly through tax advantages, ensures that voluntary work continues to be encouraged. Numerous club members, as well as spouses, have the opportunity to claim these flat rates independently of each other, which keeps volunteer work in Germany alive and strengthened.

Further information on how to apply and the requirements can be found at Wenzenbach, for the instructor's flat rate German volunteer work, as well as tax topics Tax Office NRW.