Sulzbach-Rosenberg calls on citizens to help update data!

Sulzbach-Rosenberg calls on citizens to help update data!

On November 4, 2025, the city of Sulzbach-Rosenberg published an important notice on updating club and company data. In order to keep the data on the homepage and in the city app up to date, the city is asking citizens for their help. Given the high research effort, automatic updates are not possible. Therefore, requests for changes, such as information about opening times or contacts, will be accepted as quickly as possible.

Citizens who would like to make changes to the data of their clubs or companies can communicate these via various contact options. This includes the city app with the “Business & Jobs” functions for changing company data and “Contact the town hall” for the contact form. Alternatively, you can also use your email address poststelle@sulzbach-rosenberg.de and the telephone number 09661 510 1507 available. The city thanks residents for their support in updating the data.

Data processing in the association

The correct handling of club data is crucial. Every association must store and process a variety of personal data, especially information about members. This data is often organized into lists or databases. There is also individual data such as the master data of a club, which is essential for administration.

To ensure effective management, data can be managed efficiently in Excel. However, there are common sources of error that should be avoided: collecting too much data, duplicate data entry, ineffective management structures, and data entry errors can affect data accuracy. In addition, the protection of data in accordance with the General Data Protection Regulation is of central importance in order to prevent unauthorized access.

Data protection and club administration

The processing of personal data in an association requires keeping a register of processing activities. This should contain information about those responsible and, if applicable, the data protection officer. It is also important that the purpose of data processing is clearly defined. The association must document who apart from the association has access to the data and what processing activities take place, such as membership management or the publication of photos.

An example of this is the recording of members' bank details for contribution management, which is essential for the club's treasury. Deletion periods, such as the legally required retention period of ten years, should also be recorded in the directory. This creates transparency about data processing in the association and members can be sure that their data is adequately protected.

The responsibility for the maintenance and data protection of this data lies with both the associations and the citizens, who can actively contribute to keeping the information up to date. This not only strengthens communication within the community, but also improves the city's service to its residents.

Further information on updating club and company data can be found on the city of Sulzbach-Rosenberg website at Suro City. Tips on how to handle club data can also be found at Haufe be retrieved. For detailed information about data protection in the association, visit Data Protection Foundation.